An Intensive 5-day Training Course
Document Control Specialist
(Documents and Records Management Compliance)
CLASSROOM DATES
INTRODUCTION
The Document Control Specialist Training Course provides participants with the essential knowledge and tools needed to manage the increasing volume of paper and electronic documents, records, and content efficiently. Managing documents and records effectively is critical for compliance with international standards like ISO 15489 for records management and ISO 27001 for information security, as well as for meeting organizational goals and regulatory requirements.
This Document Control Specialist Course emphasizes strategies, technologies, and best practices for capturing, categorizing, storing, and retrieving documents and records. Participants will explore how document control integrates with enterprise content management (ECM), business processes, and security protocols to enhance organizational efficiency and compliance.
Key skills covered include understanding the document and records management lifecycle, implementing ISO standards, and using metadata, taxonomy, and retention planning for efficient document control.
TRAINING OBJECTIVES
By completing this course, participants will:
- Understand the full lifecycle of document and records management.
- Gain in-depth knowledge of ISO 15489 and ISO 27001 standards.
- Learn to implement a records management system compliant with ISO 15489.
- Develop business cases and requirements for document and records management solutions.
- Create actionable plans for document and records management in their organizations.
- Explore concepts such as workflow, business processes, and collaboration for document control.
- Set up search, retrieval, access controls, and security protocols.
- Understand the latest storage models, audit trails, and technologies.
WHO SHOULD ATTEND?
This course is ideal for:
- Professionals and leaders interested in improving document management strategies.
- Document Controllers and Administrators.
- Records and Information Management Personnel.
- IT Management and Technical Staff.
- Document Management Supervisors.
- Information Security Professionals.
- Suppliers, Solution Providers, and Vendors in the document management space.
- Executives and personnel moving into leadership roles.
- Anyone seeking to enhance their document control and records management skills.
TRAINING METHODOLOGY
The Document Control Specialist Training Course employs an interactive, hands-on approach to learning, featuring:
- Group exercises for practical application of concepts.
- Case studies highlighting best practices and real-world implementations.
- In-depth discussions on critical success factors for document and records management.
- Exploration of software solutions and vendor tools for document control.
- Activities to develop action plans tailored to participants’ organizational needs.
TRAINING SUMMARY
This Document Control Specialist Training Course equips participants with advanced skills to effectively manage documents and records in compliance with international standards. Participants will gain a detailed understanding of ISO 15489 records management and ISO 27001 information security, exploring how to apply these standards to their organizations.
Key takeaways include:
- Comprehensive knowledge of document and records management best practices.
- Practical insights into ISO compliance and security protocols.
- Advanced skills in implementing metadata, taxonomy, and retention planning.
- Expertise in integrating document control with business processes and collaboration tools.
- Strategies to enhance search, retrieval, and access controls.
Participants will leave the course with actionable plans to implement and optimize document and records management systems, ensuring organizational efficiency and compliance.
TRAINING OUTLINE
Day 1 - Strategy and Understanding Key Elements of Documents & Records Management Compliance
- Introduce Document and Records Management
- ISO 15489 Part 1 and Part 2 overview
- Business Case and Drivers
- Business requirements for Managing Document and Records
- Managing Information as an Asset
- Understanding the Terminology
- Document and Records Management Strategies
- Information Governance
Day 2 - Concepts and Set up Components
- Document and Records Lifecycle
- Capture and Storage Management
- Storage and Handling
- Preservation and Archiving
- Metadata and Indexing
- Classification Schemes
- Searching and Retrieving
- Controls and Security
- Legislation, Standards and Regulation
Day 3 - Process and Delivery
- Information Gathering: audit and survey
- Building a Business Case
- Business Requirements
- ISO 15489 Part 1
- How to set ISO 15489 Policies and Standards
- Assigning Responsibilities and Authorities
- Establishing Procedures and Guidelines
- Business Classification Scheme
- IT Infrastructure Details
- Model Office and Rollout
Day 4 - Implementation Planning
- Implementation Planning
- ISO 15489 Part 2
- Designing, Implementing and Administering Specialized Systems for Managing Records
- Integrating Records Management into Business Systems and Processes
- Information Audit: monitoring compliance
- Project and Programme Planning
Day 5 - Case Studies
- Introduction to Case Studies
- Group 1 – Strategy: Developing a Business Case
- Group 2 – Concepts: Training and Awareness Programme
- Group 3 – Process: Developing Policy and Standards
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ACCREDITATION
EuroMaTech is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.NASBARegistry.org.
ILM is one of the largest specialist Institutes for leadership & management development. EuroMaTech is a life-time Approved Centre with ILM (ID No. 002398) and have gained ILM Endorsement for a number of training courses, allowing participants to get ILM Certificate through work-based training sessions.
Euromatech is a Knowledge & Human Development Authority (KHDA) approved training institute in Dubai, licensed and approved to deliver training courses in the UAE.
The KHDA is the regulatory authority in the UAE, that oversees administering, approving, supervising, and controlling the activities of various education providers in the UAE. We are proud of our commitment to ensuring quality training courses and status as a KHDA-approved training provider.
FAQ
What makes EuroMaTech a leader in professional training?
EuroMaTech stands out as a leader in training and professional development due to:
- 30+ years of experience delivering high-impact training courses across industries.
- Accreditations from leading institutions, ensuring top-tier course quality and recognition.
- A portfolio of thousands of training courses, serving professionals at every level.
- A focus on innovation and future-ready learning models, including blended and digital training.
- Long-term partnerships with organizations globally, ensuring sustained success through talent development.
How can I register for a EuroMaTech training course?
To register for a training course, you can:
- Visit the EuroMaTech website, browse the available courses, and follow the online registration process.
- Contact EuroMaTech’s support team for assistance with course selection or inquiries about corporate training solutions.
Does EuroMaTech offer international training courses?
Yes, EuroMaTech delivers training courses in major cities worldwide, including locations across Europe, Asia, Africa, and the Middle East, in addition to its extensive presence in Dubai.
Where are EuroMaTech’s training courses held?
EuroMaTech conducts its training courses at prestigious venues across Dubai and other major international cities. Additionally, virtual training options are available, allowing participants to join courses remotely from anywhere in the world.
What ISO training courses does EuroMaTech offer?
EuroMaTech provides a range of ISO certification and compliance training courses, including:
- ISO 9001 – Quality Management Systems Training
- ISO 45001 – Occupational Health & Safety Management Training
- ISO 14001 – Environmental Management Systems Training
These courses help organizations adopt internationally recognized standards and improve their overall performance.
How does EuroMaTech ensure the quality of its training courses?
EuroMaTech ensures the highest standards by:
- Partnering with globally recognized accrediting bodies such as ILM, CPD, PMI, NEBOSH, and HRCI.
- Designing training courses with a focus on practical, real-world applications.
- Using experienced instructors with industry expertise.
- Continuously updating course content to reflect current trends and best practices.
Does EuroMaTech provide customized corporate training courses?
Yes, EuroMaTech specializes in tailored corporate training courses designed to meet the unique needs of organizations. These customized courses are ideal for businesses seeking to upskill teams across different departments or regions.
How many professionals have attended EuroMaTech’s training courses?
EuroMaTech has successfully delivered thousands of training courses, with thousands of professionals from over 50 countries attending annually.
What industries does EuroMaTech serve through its training courses?
EuroMaTech provides specialized training courses for a wide range of industries, including:
- Oil & Gas
- Energy & Power
- Construction & Infrastructure
- Banking & Finance
- Healthcare
- Telecommunications
- Logistics & Supply Chain
- Aviation & Aerospace
- Government & Public Sector
- Hospitality & Tourism
- Information Technology & Cybersecurity
- Human Resources & Talent Management
Are EuroMaTech’s training courses accredited?
Yes, EuroMaTech’s training courses are accredited by globally recognized institutions, ensuring high-quality, internationally respected certifications. Key accreditations include:
- ILM (Institute of Leadership & Management)
- CPD (Continuing Professional Development Certification Service)
- PMI (Project Management Institute)
- NEBOSH (National Examination Board in Occupational Safety and Health)
- HRCI (Human Resource Certification Institute)
What types of training courses does EuroMaTech offer?
EuroMaTech offers a diverse portfolio of training courses designed to meet the needs of professionals at all levels. These include:
- Leadership & Management Development Training
- Technical & Engineering Training Courses
- Project & Risk Management Training
- Health, Safety & Environmental (HSE) Training
- Finance & Accounting Training Courses
- ISO Compliance & Certification Training
- Human Resources & Talent Management Training
- Soft Skills & Communication Training Courses
Do you provide assistance with hotel accommodation?
Yes, we can assist you with the following:
- Corporate Discount: If available, we can extend our corporate discount for your stay at selected hotels.
- Hotel Suggestions: We can provide recommendations for nearby hotels based on your preferences and budget.
Feel free to explore online booking platforms for the most cost-effective options.
Do you offer customized training for organizations?
Yes, we provide tailored training solutions designed to meet the specific needs of your organization. Customized courses can be delivered either in-person or online, and you can select the dates and duration that best fit your schedule. For more details, please contact us at inhouse@euromatech.com
What types of training formats do you offer?
We provide two flexible training formats to suit your preferences:
- Classroom Training: Experience in-person learning with expert instructors. Engage in interactive discussions, hands-on activities, and benefit from face-to-face networking.
- Online Training: Join live online sessions from anywhere, offering flexibility for those with busy schedules or who prefer remote learning.
- In-House Training: We can bring our training directly to your organization, allowing for tailored sessions that address your specific needs and objectives.
Can you assist with visa arrangements?
Yes, we can help by issuing an official Letter of Invitation once you’ve confirmed your training registration, which can assist in your visa application process.
Who will be the senior consultant leading the training?
We are happy to share the profiles of our expert instructors. To learn more about their qualifications and experience, please contact us info@euromatech.com
