The Purchasing and Contracts Masterclass

Ref	MM 5601
Dates	8 - 19 November 2009
Venue	Dubai
Fees	US$ 7700
CPE Credits	60

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INTRODUCTION

This unique masterclass is for anyone involved in the purchasing and contracts function who wants the very latest in practical techniques. It will specifically cover modern purchasing techniques, supplier management, determining price, placing emphasis on the all important contract administration phase occurring after the award.

Persons attending will have analysis tools and many worked examples that can be easily applied in the work place. Specifically you will learn:

Developing the right strategies for your organisation
Reducing costs and increasing Quality
Negotiating with suppliers
Measuring and Improving Purchasing Performance
Critical Elements of Contract Administration
Topics of Post Award Conferences
Maintaining Contract Schedules
Controlling Contract Changes
Important Legal Issues

WHO SHOULD ATTEND?

This programme has been designed to enhance the purchasing and contract administration skills of:

Buyers, Purchasing Professional and Project Professional
Contract Administrators, Project Coordinators, Contracts Officers
Engineering Project Managers, Construction Managers, Tenders Professional
Maintenance Professionals and Systems Managers and all others in organizations whose leadership want world-class skills sets in all those involved in purchasing and contract administration activities of all types of materials, equipment and services

PROGRAMME OBJECTIVES

The newest purchasing methods, including e-procurement
The concept of supplier partnering
Implementing Supply Chain Management
Examples of purchasing success
Measuring and Improving Purchasing Performance
Re-engineering Purchasing Operations
Providing better outcomes from contracts
Reviewing contract administration techniques
Exploring contract monitoring techniques
Learning how to get fair treatment in contract changes
Discussing contract termination issues
Preparing for claims and disputes
Reviewing acceptance and contract close out issues

TRAINING METHOLOGY

The programme combines interactive presentations, case studies, participant activities and negotiation exercises to maximize the impact of the learning experience. Delegates will have ample time to consider the ideas and apply the skills which are discussed.

PROGRAMMEME SUMMARY

This programme is designed to take the participant through the many steps of best practices purchasing and contract administration from the time the need is identified through to final acceptance, payment, and contract close out so that the total objectives of contract and procurement activities are achieved.

PROGRAMME OUTLINE

DAY 1 - Introduction to Modern Purchasing

We will consider the best practices being utilised by the best purchasing departments today
Purchasing Strategies
Early Supplier Involvement
Electronic Purchasing
JIT and consignment stocking
Long Term contracting and outsourcing

DAY 2- Supplier Management

This session focuses on locating, evaluating, selecting and appropriately managing the best available suppliers
Locating Global Suppliers
Evaluating Potential Suppliers
Supplier Selection
Supply Positioning
Spend Mapping
Quality

DAY 3 - Determining Price

The use of competitive bidding processes, tenders and cost/value analysis in alliance relationships
Competitive Bidding
Tendering
Value Analysis
Cost analysis
Total Cost of Ownership
Capital Equipment Life Cycle Costing

DAY 4 - Negotiation

In this session we will examine the negotiation process, and practice appropriate tools and techniques
Negotiation preparation
Negotiation Strategy
Negotiation Tactics
Responding to negotiation ploys
Negotiation with other cultures
E-procurement

DAY 5 - Purchasing Agreements and Contracts/Implementing and Measuring Improvements

Purchasing Agreements and Contracts
- The tools and techniques used in obtaining the best bids, and the legal issues involved in turning these into appropriate contracts
- RFIs, RFQs
- Formula pricing
- Contract Clauses
- Legal responsibilities of supplier and buyer
- Formation of contracts
- Warranties
Implementing and Measuring Improvements
- The use of Key performance measures and Metric hierarchies to monitor and deliver improvements in purchasing improvements
- Communications
- Key Performance Measures
- Purchasing Metrics
- Implementing Change
- Planning

DAY 6 - Objectives of contract administration

Effective Contract Administration
The Most Critical Elements
Key Players In Contract Administration
Post Award Conference
Analysis Of The Contract
Establishing Major Deliverables
What Needs To Be Measured?

DAY 7 - Outputs and contract types

Typical Outputs Of Contract Administration
Monitoring Techniques
Identify The Risk
Responses To Risk
Contract Types
Administration In Cost Type Contracts
Economic Price Adjustments

DAY 8 - Maintaining schedules and contract changes

Maintaining Contract Schedules
Expediting Techniques
Major Causes Of Changes
Contract Price Changes
Evaluating Price Changes
Practical Considerations for Bonds and Guarantees
Types of Bonds and Guarantees

DAY 9 - Issues in contract performance

Contract Terminations
Service Level Termination Event
What Constitutes Breach?
Responding To A Breach
Right To Cover
Manuals And Drawings
Supplier/Contractor Relations
Sub-contractor Issues

DAY 10 - Acceptance and close out

Warranties
Source Code Escrows
Forms Of Payment
Progress Payments
Claims and Disputes
Negotiation Of Claims And Disputes
Final Acceptance
Close Out Procedures
Post Contract Review Meeting

To Register on this seminar, please click here